January 14, 2015 - 5:00pm to 9:00pm

Special Meeting begins at 5:00pm; Regular Meeting begins at 7:00pm

Approved Minutes: 

A G E N D A 

5:00    SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – STUDY SESSION

    ROLL CALL

    1.    Development of Employee Compensation Guiding Principles (R-15-13)

Staff Contact:  Kevin Woodhouse, Assistant General Manager
General Manager’s Recommendation:  Review and discuss the Action Plan and Budget Committee’s work on developing an Employee Compensation Guiding Principles Board Policy and direct the General Manager to revise the policy as necessary and return to the Board of Directors at a future regular meeting for consideration of adoption of the policy.

    ADJOURNMENT 
    
7:00    REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 

    ORAL COMMUNICATIONS – PUBLIC

ADOPTION OF AGENDA

    CONSENT CALENDAR

    1.    Approve Minutes of the December 10, 2014 and December 17, 2014 Board Meetings

    SPECIAL ORDER OF THE DAY
    1.    Certification of November 4, 2014 Election Results, Board of Directors Wards 1, 2, 5, and 6 (R-15-06)

Staff Contact:  Jennifer Woodworth, District Clerk
General Manager’s Recommendation: 
1.    Adopt the Resolution Declaring Canvass of Returns and Results of the Biennial General District Election held on November 4, 2014
2.    Adopt the Resolution Appointing Director – Ward 2 of the Board of Directors of the  Midpeninsula Regional Open Space District
3.    Adopt the Resolution Appointing Director – Ward 5 of the Board of Directors of the  Midpeninsula Regional Open Space District

    2.    Oath of Office for Director Siemens – Ward 1, Director Kishimoto – Ward 2, Director Hanko – Ward 5, and Director Hassett – Ward 6

    CONSENT CALENDAR

    2.    Approve Claims Report
    3.    Award a Contract for the Prospect Road Parking Lot Canopy Structure at Fremont Older Open Space Preserve (R-15-11)

Staff Contact:  Gretchen Laustsen, Planner II
General Manager’s Recommendation:  Authorize the General Manager to enter into a professional services contract with Harris Design for $39,800 with a 15% contingency of $6,200, for a total amount not to exceed $46,000, to provide design and construction administration services for the Prospect Road Parking Lot Canopy Structure at Fremont Older Open Space Preserve.

    4.    Approval of First Amendment to Grant Deed of Fee Estate Subject to a Power of Termination, a Declaration of Covenants, Conditions and Restrictions, Reservation of a Right of First Refusal, an Easement for Conservation, Open Space and Public Trails at Long Ridge Open Space Preserve (San Mateo County Assessor’s Parcel Number 080-410-270), and a Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act. (R-15-03)

Staff Contact:  Allen Ishibashi, Real Property Specialist
General Manager’s Recommendation:  
1.    Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report.
2.    Adopt a Resolution approving First Amendment to Grant Deed of Fee Estate Subject to a Power of Termination, a Declaration of Covenants, Conditions and Restrictions, Reservation of a Right of First Refusal, an Easement for Conservation, Open Space and Public Trails between Thomas L. Anderson/Sharon L. Niswander and Midpeninsula Regional Open Space District. 

    5.    Amend Legal Services Contract with Howard, Rome, Martin & Ridley for a Total Authorized Amount of $45,000 (R-15-05)

Staff Contact:  Sheryl Schaffner, General Counsel
General Manager’s Recommendation:  Amend the existing contract for legal services to increase the contract amount by $20,000 for a total not to exceed amount of $45,000, for legal and subject-matter expert support of litigation settlement efforts, coordination with the County, and related legal issues.

    6.    Lease for Office Space at 4984 El Camino Real, Suite 100, Los Altos (R-15-04)

Staff Contact:  Allen L. Ishibashi, Real Property Specialist and Tina Hugg, Senior Planner
General Manager’s Recommendation:  
1.    Determine that the recommended actions are categorically exempt from the California Environmental Quality Act, as set out in the staff report. 
2.    Adopt a Resolution authorizing the General Manager to enter into an Office Lease with Wellington Park Investors. 

    7.    Contract to Provide Fence Installation Work at the La Honda Creek Open Space Preserve (R-15-10)

Staff Contact: Clayton Koopmann, Natural Resource Specialist I
General Manager’s Recommendation:
1.    Authorize the General Manager to enter into an agreement with Southwest Fence and Supply Company of Patterson, CA, for a total contract amount not to exceed $149,905 to provide fence installation work at the La Honda Creek Open Space Preserve.
2.    Determine that the recommended action is consistent with the Mitigated Negative Declaration and Mitigation Monitoring Plan for Implementation of the La Honda Creek Master Plan, approved by the Board on August 22, 2012.
3.    Authorize the General Manager to move $30,000 from the Land budget to the Capital budget to cover the additional costs for the contract.

    BOARD BUSINESS

    8.    Election of the Board of Directors Officers for Calendar Year 2015 (R-15-07)
    
Staff Contact:  Jennifer Woodworth, District Clerk
General Manager’s Recommendation:  Elect Officers of the Board of Directors for Calendar Year 2015

    9.    Appointment of Action Plan and Budget Committee Members for Calendar Year 2015 (R-15-08)

Staff Contact:  Jennifer Woodworth, District Clerk
General Manager’s Recommendation:  Approve the Board President’s appointments to the Action Plan and Budget Committee for Calendar Year 2015

    10.    Reclassification of Four District Positions and the Addition of One Classification (R-15-12)

Staff Contact:  Candice Basnight, Human Resources Supervisor
General Manager’s Recommendation:  
Adopt a resolution approving the following position changes:
1.    Reclassification of an Accountant to a Senior Accountant in the Administrative Services Department.
2.    Reclassification of an Administrative Assistant to a Risk Management Coordinator in the Legal Department.
3.    Reclassification of two Real Property Specialists to Senior Real Property Specialists in the Real Property Department.
4.    Reclassification of a Real Property Assistant to Real Property Specialist I in the Real Property Department.
5.    Addition of a Real Property Specialist II classification to the District’s Classification and Compensation Plan.

    11.    Priority Conservation Areas in San Mateo and Santa Clara Counties (Informational Presentation) (R-15-02)

Staff Contact:  Tina Hugg, Senior Planner, Jane Mark, Planning Manager, and Casey Hiatt, GIS Administrator
General Manager’s Recommendation:  Receive an informational presentation on the Association of Bay Area Governments’ Priority Conservation Area program adopted on July 17, 2014.

    12.    Construction and Demolition Waste Diversion Policy (R-15-01)

Staff Contact:  Gina Coony, Planner III, Planning Department and Aaron Hébert, Contingent Project Manager, Operations Department
General Manager’s Recommendation:  Approve the new Construction and Demolition Waste Diversion Policy, as reviewed and revised by the Planning and Natural Resources Committee

    INFORMATIONAL MEMORANDA
•     Donation from the Estate of Mr. Robert Schauer
    
    INFORMATIONAL REPORTS – Reports on compensable meetings attended.  Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A.    Committee Reports
B.    Staff Reports
C.    Director Reports
    ADJOURNMENT
 

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).