June 8, 2016 - 5:00pm

This meeting will be held at: Shoup Park Garden House - 400 University Ave, Los Altos, CA, 94022
Limited parking onsite, additional parking at First Church-Christ Scientist at 401 University Avenue (across the street)

Special Meeting starts at 5:00 PM; Regular Meeting starts at 7:00 PM

A G E N D A

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL

1. Selection of Preferred Option for the Mount Umunhum Radar Tower and Authorization to Receive Outside Funds (R-16-75)

Staff Contact: Ana Ruiz, AICP, Assistant General Manager 
General Manager’s Recommendations:
1. Approve the “Retain and Seal” Option for the Mount Umunhum Radar Tower.
2. Rescind the Partnership Guidelines for the Mount Umunhum Radar Tower that were approved by the Board on January 8, 2014 to establish formal funding agreements.
3. Authorize the General Manager to receive public and private funds for the Radar Tower as donations to fund future repairs and maintenance activities.

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

 

ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve Claims Report

2. Call District Elections in Wards 3, 4, and 7 and Request Election Consolidation Services from Santa Clara and San Mateo Counties (R-16-72)

Staff Contact: Jennifer Woodworth, District Clerk
General Manager’s Recommendations: 
1.  Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District calling an election and requesting election consolidation services – Santa Clara County, Wards 3 and 4.
2. Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District calling an election and requesting election consolidation services – San Mateo County, Ward 7.
3. Reconfirm Board Policy 1.07 (Board Elections) regarding a maximum of 200 words per candidate statement and payment of candidates’ statements and, if required by the respective county, translations of candidates’ statements pursuant to the Elections Code of the State of California, in those wards where two or more candidates have qualified to appear on the ballot.
4. Adopt a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District authorizing not listing any unopposed candidate for election on the November 8, 2016 ballots of Santa Clara and San Mateo Counties.

3. Selection of outside consultants to comprise the District Bond Team and Approval of Proposed Financing Schedule (R-16-73)

Staff Contact:  Stefan Jaskulak, CFO
General Manager’s Recommendations:
1. Authorize the General Manger to enter into the following Agreements related to the District’s Bond Team, formed to initially assist the District with the anticipated August 2016 financing, and then extending advisement services for a term of up to six years (three years, with one three-year renewal at the option of the District): 

Role

Selected Firm

Dollar Value of Contract

Bond Counsel

Orrick

$230,000

Disclosure Counsel

Schiff, Hardin, LLP

$70,000

Financial Advisor

Backstrom McCarley, Berry & Co., LLC

$130,000

Underwriter Services

Morgan Stanley

This contract may come forward in the form of a Bond Purchase Agreement at time of a negotiated Bond Refunding, but anticipated to be approximately $145,000 paid as Cost of Issuance from Bond Proceeds.

2. Authorize the General Manger to direct staff to take the actions described in the Proposed Schedule for the 2016 Refunding of the Financing Authority’s Series 2007A Revenue Refunding Bonds, so as to obtain significant future cash savings.

4. Proposed Purchase of the Fox Creek Fund, LLC (Barth) property as an addition to Sierra Azul Open Space Preserve located off of Hicks Road in unincorporated Santa Clara County (Assessor’s Parcel Number 575-11-020) (R-16-74)

Staff Contact:  Allen Ishibashi, Senior Real Property Agent
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report.
2. Adopt a Resolution authorizing the purchase of the Barth property at a cost of $295,000.
3. Adopt a Preliminary Use and Management Plan for the property, as set out in the staff report.
4. Indicate the intention to withhold dedication of the Barth property as public open space.
5. Authorization to Purchase Security Fencing Panels, Posts and Hardware Associated with the Mount Umunhum Environmental Restoration and Public Access Project (R-16-76)

Staff Contact:  Allen Ishibashi, Senior Real Property Agent and Damon Adlao, Capital Project Manager
General Manager’s Recommendation:
Authorize the General Manager to purchase Omega II Fence Systems welded-wire, no-climb security fencing panels, posts and hardware for a not-to-exceed amount of $100,000.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

6. Appointment of Jay Marvin as a Peace Officer (R-16-70)

Staff Contact:  Michael Newburn, Visitor Services Manager
General Manager’s Recommendation: 
Adopt Resolution appointing Jay Marvin as a Peace Officer.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).