May 9, 2018 - 7:00pm

Meeting to be held at the Red Morton Community Center, 1120 Roosevelt Ave, Redwood City, CA 94061

A G E N D A 
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – STUDY SESSION

ROLL CALL
1. Preserve Use Survey Project – Focus Group Update (R-18-44)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist

General Manager’s Recommendation: Informational item only.  No Board action required.

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 

ORAL COMMUNICATIONS The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY

Introduction of staff O Leigh Ann Gessner, Public Affairs Specialist II

Meeting 18-17
Rev. 1/3/18

CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve April 25, 2018 Minutes

2. Claims Report

3. Fiscal Year 2017-18 Quarter 3 Budget Amendments (R-18-45)
Staff Contact: Carmen Narayanan, Budget & Analysis Manager 

Acting General Manager’s Recommendation: Adopt a resolution approving the proposed FY201718 Quarter 3 Budget amendments and the transfer of General Fund Unassigned Fund Balance to four Committed and Restricted Reserves as follows:  (1) $600,000 to an existing Committed Reserve for Equipment Replacement; (2) $1,000,000 to a new Committed Reserve for Capital Maintenance; (3) $300,000 to a new Committed Reserve for the Promissory Note; and (4) $250,000 to an existing Restricted Reserve to reimburse Measure AA costs of issuance.

4. Contract Amendment with Ecological Concerns, Inc., for Invasive Species Management Work (R-18-48)
Staff Contact: Coty Sifuentes, Senior Resource Management Specialist, Natural Resources

Acting General Manager’s Recommendation: Authorize the Acting General Manager to amend a contract with Ecological Concerns, Inc., in the amount of $406,741.50, for a total not-to-exceed contract amount of $980,224.50, to conduct invasive species management work under the Integrated Pest Management Program at multiple Preserves through the end of Fiscal Year 201819.

5. Roll call vote to authorize the District to enter into a Grant Agreement with the Santa Clara Valley Water District for the Webb Creek Bridge Replacement (R-18-38)
Staff Contact: Melanie Askay, Grants Specialist Acting General Manager’s Recommendation: Adopt a resolution by roll call vote confirming an application for the Safe, Clean Water Priority D3 Grant Program, affirming that sufficient funds are available to complete this work, and authorizing the General Manager to execute the grant agreement with the Santa Clara Valley Water District to receive $149,500 for replacement of the Webb Creek Bridge.

BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

6. Informational Presentation on the Red Barn Public Access Site Plan - Conceptual Design Alternative 3 (R-18-47)
Staff Contact: Leslie Chan, Planner III, Planning Department

Acting General Manager’s Recommendation: Receive an informational presentation to preview Conceptual Design Alternative 3 for the Red Barn Public Access Site Plan in preparation for a Community Meeting and Board Meeting to be held on June 12, 2018 in the Town of La Honda.  No Board action required.
Rev. 1/3/18

7. Acceptance of the Final Report for the Docent & Volunteer Program Structure Study (R-1846)
Staff Contact: Gordon Baillie, Management Analyst II, Visitor Services Department

Acting General Manager’s Recommendation: Accept the Final Report for the Docent and Volunteer Program Structure Study.

8. Motion for Reconsideration of the Board of Directors’ April 25, 2018 action regarding the Project Goals, Project Delivery Process, and Timeline for the Mount Umunhum Radar Tower Long-Term Repair Project (R-18-49)
Staff Contact: Ana Ruiz, Acting General Manager

General Manager’s Recommendation: Discuss Director Cyr’s request for reconsideration of the Board of Directors’ April 25, 2018 vote to take no action regarding the project goals, project delivery process, and timeline for the Mount Umunhum Radar Tower Long Term Repair Project.  If the Board votes to reconsider the item, it would be placed on an agenda at the next regular meeting.       

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
Committee Reports  Staff Reports  Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).