May 22, 2019 - 6:00pm

6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property:  Potential addition to Long Ridge OSP (San Mateo County APN: 085-160-160 and portion of Santa Cruz County APN: 088-051-37)
Agency Negotiator: Allen Ishibashi, Sr. Real Property Agent
Negotiating Party: Silicon Valley Monterey Bay Council, Inc., Boy Scouts of America
Under Negotiation: Price and terms

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve April 25, 2019 and May 15, 2019 Minutes

2. Award of Contract to Hammer Fence for Construction of Livestock Fencing to Protect Riparian Corridors at the Bluebrush Ranch in the Purisima Creek Redwoods Open Space Preserve
(R-19-67)

Staff Contact: Susan Weidemann, Property Management Specialist II
General Manager’s Recommendation:
1. Authorize the General Manager to award a contract to Hammer Fence to construct livestock riparian fencing for a base amount of $73,060.
2. Authorize a 15% contingency of $10,960 to be reserved for unanticipated issues, for a total contract amount not-to-exceed $84,020.

3. Contract Amendment with Ecological Concerns, Inc., for Invasive Species Management Work (R-19-68)

Staff Contact: Tom Reyes, IPM Coordinator, Natural Resources
General Manager’s Recommendation: Authorize the General Manager to amend a contract with Ecological Concerns, Inc., in the amount of $196,741, for a total not-to-exceed contract amount of $1,176,966, to conduct invasive species management work under the Integrated Pest Management Program at multiple Preserves through the end of Fiscal Year 2019-20.

4. Award of Contract with Questa Engineering to Complete the First Phase of Work (Assessment, Schematic Design, Technical Studies for Regulatory Permitting, and Biological/Cultural Services) for the Phase II Trail Network at Bear Creek Redwoods Open Space Preserve (R-19-66)

Staff Contact: Bryan Apple, Capital Projects Field Manager
General Manager’s Recommendation:
1. Authorize the General Manager to enter into contract with Questa Engineering for assessment, schematic design, technical studies for regulatory permitting, and biological/cultural work to begin implementation of the Phase II Trail network at Bear Creek Redwoods Open Space Preserve, for a base contract amount not-to-exceed $225,000.
2. Authorize a 15% contingency of $33,750 to be awarded if necessary to cover unforeseen conditions, for a total not-to-exceed contract amount of $258,750.

5. Amend Contract for Environmental Review Services for the Wildland Fire Resiliency Program (R-19-69)

Staff Contact: Coty Sifuentes-Winter, Senior Resource Management Specialist, Natural Resources
General Manager’s Recommendation:
1. Authorize the General Manager to amend the multi-year contract with Panorama Environmental, Inc., of San Francisco, California to provide environmental review services on fire ecology to support the development of the Wildland Fire Resiliency Program in the amount of $350,493, for a new not-to-exceed base contract amount of $655,773 (original contract is $305,280)
2. Authorize an approximate 12% contingency of $78,700, to be awarded only if necessary to cover unforeseen conditions, for a total contract amount not-to-exceed $734,473.

6. Proposed transfer of the Purisima Upland Property, a portion of Assessor’s Parcel Number 066-270-030, located on Verde Road in San Mateo County, to Midpeninsula Regional Open Space District as an addition to Purisima Creek Redwoods Open Space Preserve (R-19-70)

Staff Contact: Michael Williams, Real Property Manager
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt under the California Environmental Quality Act, as set out in the staff report.
2. Adopt a Resolution authorizing the transfer of the Purisima Upland property.
3. Adopt a Preliminary Use and Management Plan for the property, as set out in the staff report.
4. Withhold dedication of the property as public open space.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

7. Administrative Office Project – Board approval of Final Schematic Design and Cost Estimate (R-19-64)

Staff Contact: Felipe Nistal, Senior Capital Project Manager
General Manager’s Recommendation: Review and approve the final schematic design and associated cost estimate to reconfigure and repurpose the recently purchased office building located at 5050 El Camino Real, Los Altos, California.

8.  Contract amendment for design, permitting, and construction administration services to move the new Administrative Office reconfiguration project at 5050 El Camino Road, Los Altos, CA 94022 forward from schematic design, through design development and construction, to project close-out (R-19-65)

Staff Contact: Felipe Nistal, Senior Capital Project Manager
General Manager’s Recommendation:
1. Authorize the General Manager to execute an amendment to the professional services contract with Noll & Tam Architects to provide design development, construction documents, permitting assistance, construction administration, and as-built drawings for the tenant improvements of the Administrative Office Reconfiguration Project at 5050 El Camino Real, Los Altos, CA in the amount of $1,375,817, for an amended total contract amount of $1,762,768.
2. Authorize a 15% contingency of $206,373 to address unforeseen issues, bringing the total not-to-exceed contract amount to $1,969,141.

INFORMATIONAL MEMORANDUM

• Legislative Actions Update to Board
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).