Meeting Agenda
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – STUDY SESSION
ROLL CALL
1. Hawthorns Historic Complex – Draft Vision and Goals (R-24-86)
Staff Contact: Galli Basson, Planner III, Planning Department
General Manager’s Recommendation: Review and comment on the Vision and Goals for the Hawthorns Historic Complex as recommended by the Hawthorns Historic Complex Ad Hoc Committee. No Board action required.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ROLL CALL
PLEDGE OF ALLEGIANCE
ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.
ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY
• Introduction of Staff
o Carol Schimke, Grants Program Manager
o Cristeen Shima-Kunze, Accounting Technician
o Lori Low, Public Affairs Manager
o Tina Perez, Management Analyst II
• Proclamation
o Recognizing the Retirement of Ranger Ken Miller
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve the June 25, 2024 and June 26, 2024 meeting minutes
2. Claims Report
3. Hawthorns Historic Complex – Approval of Interim Stabilization and Debris Removal Plan (R-24-87)
Staff Contact: Ivana Yeung, Capital Project Manager III, Engineering and Construction Department
General Manager’s Recommendation: Approve Interim Stabilization and Debris Removal Plan for Hawthorns Historic Complex as recommended by the Hawthorns Historic Complex Ad Hoc Committee.
4. Approval of selected Phase II Trail Segment names at Bear Creek Redwoods Open Space Preserve, renaming of the Alma Trail, and naming of the existing ADA-accessible path through the Alma Cultural Landscape Area (R-24-88)
Staff Contact: Mattea Ottoboni, Planner II, Planning Department, and Tyler Smith, Planner II, Planning Department
General Manager’s Recommendations:
1. Review and affirm the Legislative, Funding & Public Affairs Committee’s recommendation to rename the Alma Trail as Upper Pete Siemens Trail.
2. Review and affirm the following Legislative, Funding & Public Affairs Committee recommended names for Phase II trail segments:
a. Segment 1 – Lower Pete Siemens Trail
b. Segment 2 – Thimbleberry Trail
c. Segment 3 – Toad Hollow Trail
d. Segment 4 – Oak Knoll Trail
e. Segment 5 – Myotis Trail
f. Segment 6 – Beaver Trail
g. Segment 7 – Salamander Springs Trail
h. Segment 8 – Big Eared Bat Trail
i. Segment 9 – Radio Hill Trail
j. Existing ADA-accessible path – Almadale Trail
5. Contract Amendment for Bear Creek Redwoods Mitigation and Monitoring Plan Consultation (R-24-89)
Staff Contact: Amanda Mills, Resource Management Specialist II, Natural Resources Department
General Manager’s Recommendations:
1. Authorize the General Manager to execute a contract amendment with AECOM Technical Services, Inc., of Oakland, California, to provide project management support and prepare a Mitigation and Monitoring Plan for the Bear Creek Redwoods Phase II North Parking Area project, in the amount of $29,573, bringing the contract base amount to a not-to-exceed total of $65,553.
2. Authorize a 15% contingency of $4,436 to cover unforeseen conditions and complexities for the Mitigation and Monitoring Plan for a total contract amount not-to-exceed $69,989.
3. Authorize an allowance to provide biological consultation on the Bear Creek Redwoods Stables Capital Maintenance and Repair Project, including a riparian delineation, in the amount of $20,000, bringing the contract amount to a not-to exceed total of $89,989.
6. Correction to the Classification and Compensation Plan and a Corresponding Correction in the Midpeninsula Regional Open Space District Memorandum of Understanding with the Field Employees Association (R-24-90)
Staff Contact: Rebecca Wolfe, Human Resources Supervisor, Human Resources Department
General Manager’s Recommendations:
Adopt a resolution:
1. Approving a corrected Classification and Compensation Plan for Midpeninsula Regional Open Space District Employees.
2. Approving a corrected Appendix A to the Memorandum of Understanding with the Field Employees Association.
7. Updates to Board Policy 5.02 – Good Neighbor Policy (R-24-91)
Staff Contact: Natalie Jolly, Public Affairs Specialist II, Public Affairs Department General Manager’s Recommendation: Adopt the proposed updates to Board Policy 5.02 – Good Neighbor Policy to clarify language and reflect current best practices.
BOARD BUSINESS
Public comment on agenda items is received at the time each item is considered by the Board of Directors.
8. Proposed Third-Party Compensatory Mitigation Project at Bear Creek Redwoods Open Space Preserve (R-24-92)
Staff Contacts: Meredith Manning, Resource Management Specialist III, Natural Resources Department
General Manager’s Recommendations:
1. Accept staff’s analysis of the proposed third-party compensatory mitigation project at Bear Creek Redwoods Open Space Preserve to restore 1.43 acres of seasonal wetland and riparian habitat.
2. Authorize the General Manager to negotiate a mitigation agreement with KM-ECR, LLC, (estimated at $450,000 to $640,000 over ten years) and return for future approval of the mitigation agreement.
9. First reading of revised “Ordinance for Use of Midpeninsula Regional Open Space District Lands” (R-24-93)
Staff Contacts: Brad Pennington, Area Superintendent, Visitor Services Department
General Manager’s Recommendations:
1. Waive reading, read by title only, and introduce the proposed amendments to the Ordinance regulating use of Midpeninsula Regional Open Space District Lands for adoption at the next regular meeting of July 24, 2024.
2. Recommend proposed updates to the Bail Schedule for adoption at the next regular Board meeting of July 24, 2024.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.
