View from Russian Ridge Preserve to Mindego Hill by Karl Gohl

Board Meeting

5:00 PM: Special Meeting 

7:00 PM: Regular Meeting

The Midpeninsula Regional Open Space District (Midpen) Board meetings are held in person at the District’s Administrative Office, and by teleconference pursuant to Government Code Section 54953.   

PUBLIC ATTENDANCE OPTIONS 

  1. In person at the Midpen Administrative Office: the Board Room is open to the public during meetings of the Board of Directors.  
  2. Remotely via Zoom: Join the meeting conference by clicking this link: https://openspace.zoom.us/j/86840134017 
  3. By phone:  dial (669) 900-6833 or (346) 248-7799 and enter the Meeting ID:  868 4013 4017 

SUBMITTAL OF PUBLIC COMMENTS 
Members of the public may submit written comments to be provided to the Board, or register to make oral comments, as follows: 

  • Written comments may be submitted via the public comment form at: https://www.openspace.org/public-comment.  
  • Requests to provide oral comment must be submitted prior to the time when public comment on the agenda item is closed as follows: 
    • In-person attendance: submit a request via the paper-based public comment form at the meeting.   
    • Remote attendance: submit a request through the public comment form at: https://www.openspace.org/public-comment. 
  • Any comments received after the deadline will be provided to the Board after the meeting.
Agenda
0 - 20250924_BOD_Agenda_25-26.pdf
Agenda Packet
1 - 20250910_BOD_Minutes_DRAFT.pdf
2 - 20250924_Claims.pdf
3 - 20250924_AwardofContractforState&FederalProgrammaticPermitComplianceSupport_R-25-119.pdf
4 - 20250924_AnnualYearEndReportforFY2025_R-25-120.pdf
5 - 20250924_InformationPresentationforBoardPolicies1.02BoardMeetings&1.03BoardAgenda_R-25-121.pdf
Meeting Agenda

5:00  SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION  

ROLL CALL

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1))
Title of Employees: Controller and General Manager    

2. CONFERENCE WITH LABOR NEGOTIATORS. (Government Code Section 54957.6)  
Agency designated representatives: Board Appointee Evaluation Committee (Directors  Cyr, Gleason, and Riffle)
Unrepresented Employees: Controller and General Manager

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT  

ROLL CALL

REPORT OUT OF CLOSED SESSION  

ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section. 

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 

1. Approve the September 10, 2025 meeting minutes

2. Claims Report  

3. Award of Contract for State and Federal Programmatic Permit Compliance Support (R-25-119)
Staff Contact: David Liefert, Sr. Resource Management Specialist, Natural Resources Department
General Manager’s Recommendations:  
1. Authorize the General Manager to enter into a contract with Montrose Environmental to provide consulting services over a two-year period in support of state and federal programmatic permit compliance for implementation of the Open Space Maintenance and Restoration Program for a base amount not to exceed $346,693.
2. Authorize a 10% contingency of $34,669 to cover unforeseen circumstances for a total contract amount not to exceed $381,362.  

BOARD BUSINESS
Public comment on agenda items is received at the time each item is considered by the Board of Directors.

4. Annual Year-End Report for Fiscal Year ending June 30, 2025 (R-25-120)
Staff Contact: Rafaela Oceguera, Budget & Finance Manager, Budget & Finance Department  
General Manager’s Recommendation: Informational item only. No Board action required. 

5. Informational presentation on Board Policies 1.02 Board Meetings and 1.03 Board Agenda focused on agenda setting procedures (R-25-121)
Staff Contact: Maria Soria, District Clerk/Assistant to the General Manager, General Manager’s Office  
General Manager’s Recommendation: Receive a refresher on agenda setting procedures as detailed in Board Policies 1.02 Board Meetings and 1.03 Board Agenda. No Board action required.  

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.  

A. Committee Reports
B. Staff Reports
C. Director Reports 

ADJOURNMENT

*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.  
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022. 

Recording

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

Unless otherwise noted, all meetings take place at the District Administrative Office - 5050 El Camino Real, Los Altos, CA 94022

Meeting minutes are generally available two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops). See Midpen meeting minutes.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at clerk@openspace.org or 650-691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

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