November 9, 2016 - 7:00pm
A G E N D A 
The Board President will invite public comment on items not the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.
  •  Introduction of Staff

o   Matt Brunnings, Capital Project Manager III

o   Janine Ward, Procurement and Contract Specialist

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve October 26, 2016 Minutes
2. Approve Claims Report
3. Use and Management Plan Amendment for Fremont Older Open Space Preserve and Award of Contract to West Coast Netting Construction Services to install the Prospect Road Parking Area Safety Structure for a Base Amount Not-to-Exceed $46,500 and a Separate 15% Contingency (R-16-132)
Staff Contact: Dale Grogan, Capital Project Manager III and Gretchen Laustsen, Planner III
General Manager’s Recommendation: 
1. Approve a Use and Management Amendment to allow for the construction of a net canopy safety structure at Fremont Older Open Space Preserve.
2. Authorize the General Manager to enter into a contract with West Coast Netting Construction Services of Kingman, Arizona for an amount not to exceed $46,500.
3. Authorize a 15% construction contract contingency in the amount of $6,975 to be reserved for unanticipated issues, thus allowing a total contract amount not-to-exceed $53,475.
4. Resolution and Approval of Caltrans Cooperative Agreement for Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project (R-16-147)
Staff Contact: Julie Andersen, Resources Specialist III
General Manager’s Recommendation: Adopt a Resolution approving the Caltrans Cooperative Agreement and authorizing the General Manager to enter into the Agreement for a not-to-exceed amount of $165,000 to fund Caltrans’ oversight of the development of a Project Initiation Document for the Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project.  
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.
5. Proposed Expansion of Dogs On-Leash Access on All Trails at El Sereno Open Space Preserve (R-16-148)
Staff Contact:  Tina Hugg, Senior Planner and Alicia Halpern, Planner I, Planning Department
General Manager’s Recommendation:  
1. Approve the proposed project description for the El Sereno Dog Access Project, as set out in this report, to proceed with the required environmental review in accordance with the California Environmental Quality Act.
2. Approve the above project description for a future Use and Management Plan Amendment for El Sereno Open Space Preserve, excluding trail segment over San Jose Water Company Property, pending formalized access rights. 
6. Year-End Review of the Fiscal Year 2015-16 District Budget and Action Plan (R-16-118)
Staff Contact: Stefan Jaskulak, Chief Financial Officer and Nicole Gonzales, Finance & Budget Analyst II
General Manager’s Recommendation:  No Board action required.
7. Annual Integrated Pest Management Report, 2015 (R-16-120)
Staff Contact: Coty Sifuentes-Winter, IPM Coordinator
General Manager’s Recommendation:  No Board action required.
Summary of the 10/17/16 Facilities Ad Hoc Committee Meeting
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).