October 28, 2015 - 6:00pm

Special Meeting begins at 6:00pm; Regular Meeting begins at 7:00pm


A G E N D A 

6:00     SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION 
    
ROLL CALL

    1.    CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOVERNMENT CODE SECTION 54956.8)
Property:  City of Los Altos APN: 170-04-055
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Palo Alto Medical Foundation 
Under Negotiation: Terms of real property transaction

    ADJOURNMENT 
    
7:00    MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 

    ORAL COMMUNICATIONS     
The Board President will invite public comment on items not the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.
    ADOPTION OF AGENDA

    SPECIAL ORDER OF THE DAY

•    Introduction of new staff members
Lisa Tulee, Senior Management Analyst 
Nicole Gonzales, Finance & Budget Analyst II

    CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

    1.    Approve Claims Report 

    2.    Amendments to Consultant Contracts in Support of Completion of the Bear Creek Redwoods Open Space Preserve Plan (Includes the Bear Creek Stables Site Plan and Alma College Site Rehabilitation Plan) (R-15-149)

Staff Contact: Lisa Bankosh, Planner III, Planning Department
General Manager’s Recommendations: 
1.    Approve a contract amendment with Populous, Inc., for a total amount not to exceed $41,230, increasing the total contract amount to $269,880, to complete preparation of the Bear Creek Redwoods Open Space Preserve Plan (Preserve Plan) and Environmental Impact Report (EIR).
2.    Approve a contract amendment with PGA Design, Inc., for a total amount not to exceed $18,000, increasing the total contract amount to $168,000, to complete the Alma College Site Rehabilitation Plan and provide supporting information necessary to complete the Preserve Plan and EIR.
3.    Approve a contract amendment with Hexagon Transportation Consultants, Inc., for a total amount not to exceed $9,000, increasing the total contract amount to $27,000, to perform additional agency coordination in support of Preserve Plan traffic safety improvement actions and provide supporting information necessary to complete the Preserve Plan and EIR.

    3.    Authorize the General Manager to Enter into Two Agreements to Provide Vehicle Maintenance and Repair Services (R-15-153)

Staff Contact: Michael Jurich, Support Services Supervisor, Operations Department
General Manager’s Recommendations:
1.    Authorize the General Manager to execute and agreement with CMK Automotive Inc. for maintenance and repair service for the District fleet for a not to exceed amount of $50,000 for Fiscal Year 2015-16.
2.    Authorize the General Manager to execute an agreement with Sol’s Mobile Service for maintenance and repair service for the District fleet for a not to exceed amount of $50,000 for Fiscal Year 2015-16.
3.    Authorize the General Manager to extend either one or both of these agreements for three consecutive one year extensions under the same terms and conditions upon agreement of any price changes with written confirmation of both parties; any increase shall not exceed more than 2% per year.

    4.    Authorization to Purchase One Vehicle (R-15-154)

Staff Contact: Michael Jurich, Support Services Supervisor, Operations Department
General Manager’s Recommendation:  Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated dealers to purchase one vehicle not to exceed $40,000.
        
    BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.
    5.     Office Space Lease at 4984 El Camino Real, Suite 110, Los Altos (R-15-155)

Staff Contact: Allen Ishibashi, Senior Real Property Agent
General Manager’s Recommendations: 
1.    Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report.

2.    Adopt a Resolution authorizing the General Manager to enter into an Office Lease with Wellington Park Investors. 

    INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A.    Committee Reports 
October 20, 2015 Planning and Natural Resources Committee
B.    Staff Reports
C.    Director Reports
    ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).