April 13, 2016 - 6:00pm

Special Meeting begins at 6:00pm; Regular Meeting begins at 7:00pm

A G E N D A

6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to 54956.9(d)(1): (one potential case)
  ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY

• Staff Introductions
o Jay Lin, Engineering and Construction Manager
o Melissa Garcia, Administrative Assistant

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve Board Meeting Minutes:
March 23, 2016

2. Approve Claims Report

3. Award of Contract for Bear Creek Redwoods Ponds Assessment and Management Plan (R-16-45)

Staff Contact:  Julie Andersen, Resource Management Specialist III, Natural Resources        
General Manager’s Recommendation: Authorize the General Manager to enter into a contract with Balance Hydrologics, Inc. for a not to exceed amount of $90,000, to assess three ponds and develop a management plan to guide restoration and maintenance actions at Bear Creek Redwoods Open Space Preserve.

4. Amend the Contract with Tyler Technologies (formerly New World Systems) (R-16-37)

Staff Contact:  Kate Drayson, Special Projects Manager, Administrative Services Department
General Manager’s Recommendation: Authorize the General Manager to amend the contract with Tyler Technologies to increase the compensation by $48,000 from $317,400 to a total not to exceed amount of $365,400, to complete the Integrated Accounting and Financial System Payroll Module implementation. 

5. Approval of Right-of-Way Contract with California Department of Transportation (Caltrans) for fee and easement rights for safety improvements along Highway 9 west of the City of Saratoga at the Saratoga Gap Open Space Preserve (Portion of Santa Clara County Assessor’s Parcel Numbers 503-42-028 and 503-37-009) and along Highway 84 west of the unincorporated community of La Honda at the La Honda Creek Open Space Preserve (Portion of San Mateo County Assessor’s Parcel Number 082-170-040), in exchange for a quitclaim deed for the existing 8 foot by 8 foot concrete tunnel that runs under Highway 84 that connects two District properties within the La Honda Creek Open Space Preserve (APNs: 082-130-130 and 082-170-040).   (R-16-38)

Staff Contact:  Allen L. Ishibashi, Senior Real Property Agent
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) for the reasons set out in the staff report.
2. Adopt a resolution authorizing the execution of the Right-of-Way Contract for the exchange of property rights between the District and Caltrans at no cost to the District.
3. Adopt the Preliminary Use and Management Plan for the Highway 84 tunnel undercrossing as set out in the staff report.

6. Proposed Purchase of the Freudenberg property as an addition to Sierra Azul Open Space Preserve located off of Weaver Road in unincorporated Santa Clara County (Assessor’s Parcel Number 558-46-001).  (R-16-39)

Staff Contact:  Allen L. Ishibashi, Senior Real Property Agent
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act, as set out in the staff report.
2. Adopt a Resolution authorizing the purchase of the Freudenberg property at a cost of $540,000.
3. Adopt a Preliminary Use and Management Plan for the property, as set out in the staff report.
4. Indicate the intention to withhold dedication of the Freudenberg property as public open space.

7. Authorization to Award Contract to Ecological Concerns, Inc. for Invasive Species Management on Four Projects in FY2015-16, FY2016-17, and FY2017-18. (R-16-36)

Staff Contact:  Coty Sifuentes, Integrated Pest Management Coordinator, Natural Resources
General Manager’s Recommendation: Authorize the General Manager to enter into a contract with Ecological Concerns, Inc. of Santa Cruz, California in the amount not to exceed $373,483 to provide invasive species management services including safe application of herbicides on District Open Space Preserves in FY2015-16, FY2016-17, and FY2017-18.

8. Revisions to Management Partners’ Professional Services Contract for Financial and Operational Sustainability Model Study Implementation Support (R-16-40)

Staff Contact:  Kevin S. Woodhouse, Assistant General Manager
General Manager’s Recommendation:  Authorize the General Manager to increase Management Partners’ Professional Services Contract for Financial and Operational Sustainability Model Study implementation support by $20,606 to a not-to-exceed amount of $145,606.     

9. Amendment of Classification and Compensation Plan for the Assistant General Counsel I & II Classifications (R-16-41)

Staff Contact:  Candice Basnight, Human Resources Supervisor
General Manager’s Recommendation:  Adopt a resolution amending the District’s Classification and Compensation Plan for the Assistant General Counsel I & II Classifications.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

10. Measure AA Bond Oversight Committee Appointments (R-16-42)

Staff Contact:  Jennifer Woodworth, District Clerk 
General Manager’s Recommendation:
1. Select and appoint the members to serve on the Measure AA Bond Oversight Committee from the candidates listed in the staff report.
2. Confirm distribution of terms of office by either random assignment or Board preference.

11. Board Policy Titled “Positions on Ballot Measures and Legislative Advocacy” (R-16-43)

Staff Contact:  Steve Abbors, General Manager and Jennifer Woodworth, District Clerk 
General Manager’s Recommendation: Approve the “Positions on Ballot Measures and Legislative Advocacy” policy as recommended by the legislative, Funding and Public Affairs Committee.

12. Resolution in Support of Measure A, Santa Clara County Park Charter Fund Extension (R-16-44)

Staff Contact:  Jennifer Woodworth, District Clerk 
General Manager’s Recommendation: Adopt a resolution in support of Measure A, Santa Clara County Park Charter Fund Extension on the ballot for the June 7, 2016 statewide direct primary election.

INFORMATIONAL MEMORANDA
•  Contracting and Bidding Procedures

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California  94022.

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).