October 12, 2016 - 6:30pm

Special Meeting begins at 6:30 p.m.; Regular Meeting begins at 7:00 p.m.

A G E N D A

6:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property:  Fee Title Santa Clara County Assessor’s Parcel Number 575-11-021 & Access Easement over Black Berry Hill Road, Portion of Santa Clara County Assessor’s Parcel Number 532-25-051
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Bagher Navid, Property Owner
Under Negotiation: Exchange Agreement

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve September 28, 2016 Minutes

2. Approve Claims Report

3. Award of Contract with Pro-West and Associates, Inc. for the Enterprise GIS Planning and Implementation Project (R-16-124)

Staff Contact: Casey Hiatt, GIS Program Administrator
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with Pro-West and Associates, Inc. to plan and implement an enterprise geographic information system for a not-to-exceed base contract amount of $152,000. 
2. Authorize an 8% contingency of $13,000 to cover unforeseen requirements, for a not-to-exceed total contract amount of $165,000.
3. Authorize an allowance of $68,000 to cover custom application development in FY2017-18 IF the District is satisfied with consultant performance in the current fiscal year.

4. Contract Amendment for Highway 17 Wildlife Passage Structures and Bay Area Ridge Trail Crossing to Prepare a Project Initiation Document (R-16-126)

Staff Contact: Julie Andersen, Resource Management Specialist III, Natural Resources Department
General Manager’s Recommendation: Authorize the General Manager to amend a contract with TrailPeople, located in Benicia, California, adding $138,200, plus a 30% contingency in the amount of $41,460 to be reserved to meet additional analyses if requested by Caltrans, for a total not-to-exceed amount of $299,660, to prepare the Caltrans Project Initiation Document required to advance the Highway 17 Wildlife Passage Structures and Bay Area Ridge Trail Crossing Project (Project) through the next phase.

5. Update of the District’s Classification and Compensation Plan in Response to California Public Employees’ Retirement System Public Agency Review (R-16-125)

Staff Contact: Candice Basnight, Human Resources Supervisor
General Manager’s Recommendation: Adopt a resolution establishing the structure of the Classification and Compensation Plan for Midpeninsula Regional Open Space District Employees and supersede resolutions which are inconsistent.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

6. Proposed Agreement to Exchange Interests in Real Property between the Bagher and Kefayat Navid Trust (Navid) and the Midpeninsula Regional Open Space District (District) for property located along Hicks Road in unincorporated Santa Clara County (APN: 575-11-021) in exchange for an access easement over Blackberry Hill Road located in Sierra Azul Open Space Preserve (APN: 532-25-051). (R-16-127)

Staff Contact:  Allen Ishibashi, Sr. Real Property Agent and Elish Ryan, Real Property Planner III
General Manager’s Recommendation: 
1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report.
2. Adopt a resolution authorizing the Agreement to Exchange Interests in Real Property between the District and Navid at a cost of $39,000 with a corresponding authorization for a budget adjustment/increase of the same amount.
3. Adopt the Preliminary Use and Management Plan for the exchange property.
4. Withhold dedication of the Navid exchange property as public open space at this time.
7. Resolution in Support of Measure K by the San Mateo County Board of Supervisors (R-16-128)

Staff Contact:  Shelly Lewis, Public Affairs Manager
General Manager’s Recommendation:  Discuss and consider adoption of a resolution in support of a 20-year, ½-cent sales tax extension, put forth by the San Mateo County Board of Supervisors on the ballot for the November 8, 2016 statewide general election.

8. Resolution in Support of Measure A by the Santa Clara County Board of Supervisors (R-16-129)

Staff Contact:  Shelly Lewis, Public Affairs Manager
General Manager’s Recommendation:  Discuss and consider adoption of a resolution in support of the bond measure put forth by the Santa Clara County Board of Supervisors on the ballot for the November 8, 2016 statewide general election.

9. Resolution in Support of National Monument Status Designation for Cotoni-Coast Dairies. (R-16-130)

Staff Contact:  Shelly Lewis, Public Affairs Manager
General Manager’s Recommendation:  Discuss and consider adoption of a resolution in support of the establishment of a Cotoni-Coast Dairies National Monument as part of an expansion of the existing California Coastal National Monument.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).