February 8, 2017 - 6:00pm

Special Meeting begins at 6:00 pm; Regular Meeting begins at 7:00 pm

A G E N D A

6:00    SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

    1.    CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (Government Code Section 54956.9(d)(1))
Name of Case: Midpeninsula Regional Open Space v. Mount Umunhum Limited Partnership, et al; Santa Clara County Superior Court Case Number 1-15-CV-289553

    2.    CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to 54956.9(b): (one potential case)

ADJOURNMENT
    
7:00    REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

    ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

    ADOPTION OF AGENDA

    SPECIAL ORDERS OF THE DAY
•    Introduction of staff
o    Deborah Bazar, Support Services Management Analyst II

    CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

    1.    Approve January 24, 2017 and January 25, 2017 Minutes

    2.    Approve Claims Report

    3.    Award of Contract with Waterways Consulting, Inc. for the preparation of construction documents, construction bid process support, and construction oversight for road infrastructure improvements to facilitate public access at Bear Creek Redwoods Open Space Preserve (R-17-17)

Staff Contact: Matt Baldzikowski, Senior Planner, Natural Resources Department
General Manager’s Recommendation: Authorize the General Manager to enter into a multi-year professional services contract with Waterways Consulting, Inc. to prepare construction documents, support the construction bid process, and to provide technical construction oversight, including a 15% contingency of $21,216 to cover potential unforeseen requirements, for necessary road upgrades to facilitate public access at Bear Creek Redwoods Open Space Preserve for a not-to-exceed total contract amount of $162,651.  

    BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

    4.    New Board Policy Titled Housing Policy (R-17-11)

Staff Contact: Elaina Cuzick, Senior Property Management Specialist
General Manager’s Recommendation: Approve the new Board Housing Policy as recommended by the Legislative, Funding, and Public Affairs Committee, which supersedes the Board’s 1982 Employee Residence Policies.

    5.    Revision of Board Policy 4.02, Improvements on District Lands and Board Policy 4.09, Factors to Consider for Structures Disposition  (R-17-10)

Staff Contact: Elaina Cuzick, Senior Property Management Specialist
General Manager’s Recommendation: Approve revisions to Board Policy 4.02, Improvements on District Lands and Board Policy 4.09, Factors to Consider for Structures Disposition as recommended by the Legislative, Funding, and Public Affairs Committee.

    INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A.    Committee Reports
B.    Staff Reports
C.    Director Reports

    ADJOURNMENT

 

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).