August 9, 2017 - 7:00pm

Special Meeting at 5:30 p.m.; Regular Meeting at 7:00 p.m.

A G E N D A

5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1)
    Title of Employee:  General Counsel

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY
• Introduction of staff
o Trisha Marshall – Open Space Technician
o Hayley Edmonston – Climate Resiliency Fellow
o Omar Smith – Facilities Maintenance Supervisor

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve July 26, 2017 Minutes

2. Claims Report

3. Authorization to Award Contract to Ecological Concerns, Inc. for Invasive Weed Removal in FY2017-18, and FY2018-19 (R-17-103)

Staff Contact: Coty Sifuentes, Integrated Pest Management Coordinator, Natural Resources
General Manager’s Recommendation:
1. Determine that the recommended action has been evaluated previously under the California Environmental Quality Act.
2. Authorize the General Manager to enter into a multi-year contract with Ecological Concerns, Inc. of Santa Cruz, California to provide invasive species management services in Purisima Creek Redwoods Open Space Preserve in FY2017-18 and FY2018-19 for a base contract amount of $46,000.
3. Authorize a 15% contingency of $6,900 to be expended only if necessary to cover unforeseen conditions, for a not-to-exceed total contract amount of $52,900.

4. Revise and Renew Investment Authority  (R-17-105)

Staff Contact: Mike Foster, Controller
General Manager’s Recommendation:
1. Revise the Statement of Investment Board Policy to classify investments in the non-renewable energy sector as  not permitted
2. Adopt a resolution to renew the District Controller’s investment authority until August 8, 2018.

5. Contract Amendment with Lettis Consultants International, Inc. (LCI) for Geological Services for the Alma College Cultural Landscape Rehabilitation Project at Bear Creek Redwoods Open Space Preserve (R-17-102)

Staff Contact: Lisa Bankosh, Planner III
General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment with LCI to complete geotechnical analysis at the former Alma College site at Bear Creek Redwoods, in an amount of $25,000 (which includes an allowance of $10,000 for unanticipated services), for a total not-to-exceed contract amount of $74,990.

6. Implementation of the Stipulation for Judgement and Final Order of Possession with Mount Umunhum Limited Partnership regarding Midpeninsula Regional Open Space District vs The Mount Umunhum Limited Partnership in Superior Court of the State of California for the County of Santa Clara (Case No. 15CV289553) (R-17-104)

Staff Contact: Allen Ishibashi, Senior Real Property Agent
General Manager’s Recommendation: Adopt a Resolution implementing the grant of an access easement over Mt Umunhum Road to the Mount Umunhum Limited Partnership, with corresponding authorization for a Fiscal Year 2017-18 budget increase of $441,000.

7. Establishing Fiscal Year 2017-2018 Tax Levy for the Midpeninsula Regional Open Space District’s General Obligation Bonds - Series 2015A and Series 2015B (R-17-100)

Staff Contact: Andrew Taylor, Finance Manager
General Manager’s Recommendation: Adopt Resolutions of the Board of Directors of the Midpeninsula Regional Open Space District for each of San Mateo, Santa Clara and Santa Cruz Counties to establish an ad valorem property tax levy of $0.90 per $100,000 (or $0.0009 per $100) in assessed value for the District’s General Obligation Bonds – Series 2015A and Series 2015B (Measure AA).

8. Update Board Policy 6.04 – Board Conference Attendance Policy and Board Policy 6.06 – Meeting Compensation, Reimbursement, etc. (R-17-97)

Staff Contact: Stefan Jaskulak, Chief Financial Officer
General Manager’s Recommendation: Approve updates to Board Policy 6.04 – Board Conference Attendance Policy and Board Policy 6.06 – Meeting Compensation, Reimbursement, etc.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

9. Amendment Three of the Partnership Agreement with the City of East Palo Alto (R-17-98)

Staff Contact: Tina Hugg, Senior Planner and Dave Jaeckel, Management Analyst II
General Manager’s Recommendation: Adopt a Resolution authorizing Amendment Three of a Partnership Agreement with the City of East Palo Alto to facilitate completion of Phases IV and V comprised of six specific park elements of the Cooley Landing Vision Plan, and interagency collaboration to develop a business and operating plan for Cooley Landing Park and Education Center.

10. Award of Contract with MIG, Inc., to provide professional consultant services for a District-wide Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan Update (R-17-99)

Staff Contact: Whitney Berry, Planner II and Gretchen Lausten, Planner III
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year contract with MIG, Inc., to provide professional services for the District-wide ADA Self-Evaluation and Transition Plan Update for a base contract amount of $179,333.
2. Authorize a 15% contingency of $25,667, to be expended only if necessary to cover unforeseen conditions, for a total not-to-exceed contract amount of $205,000.

11. Agreement with RECON Environmental Inc. to Maintain Plants at Nine Revegetation Sites for Three Years (R-17-101)

Staff Contact: Cindy Roessler, Senior Resource Management Specialist
General Manager’s Recommendation:
1. Determine that the recommended action has been evaluated previously under the California Environmental Quality Act.
2. Authorize the General Manager to approve an agreement with RECON Environmental Inc. for an amount not-to-exceed $615,780 to maintain plants at nine revegetation sites for three years.
3. Authorize a 10% contingency of $61,578 to be expended only if necessary to cover unforeseen conditions for a not-to-exceed total contract amount of $677,358.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).