January 24, 2018 - 5:30pm

TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the Special meeting will include teleconference participation by Director Hanko from 3172 Emerson St., Palo Alto, CA 94306. This Notice and Agenda will be posted at the teleconference location. Accessibility to and public comment from this address shall be provided as required by Government Code Section 54954(b)(3).

5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(c): (one potential case)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property: Santa Clara County APN(s): 517-24-030 and 517-24-024
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: James Morris, Broker, Keller-Williams Realty
Under Negotiation: Purchase Terms

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1)
Title of Employee:  Acting General Counsel

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY
• Introduction of staff
  O Sean Smith, Capital Project Manager II

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve January 10, 2018 Minutes

2. Claims Report

3. Appointment of Board of Directors Standing Committee Members and District Representatives to Various Bodies, Including the Governing Board of the Midpeninsula Regional Open Space District Financing Authority, for Calendar Year 2018 (R-18-02)

Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager
Board President’s Recommendation: Approve the Board President’s appointments to the Board Standing Committees and other bodies, including the Governing Board of the Midpeninsula Regional Open Space District Financing Authority, and determine the compensation status for attendance at these meetings.

4. Consideration of Commemorative Trail and Bench for Stephen E. Abbors in the Rancho San Antonio Open Space Preserve (R-18-10)

Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager
Acting General Manager’s Recommendation: Confer special recognition on Stephen E. Abbors by renaming the PG&E Trail at Rancho San Antonio Open Space Preserve to the Stephen E. Abbors Trail, and to install a commemorative bench and plaque approximately 0.75 miles from the intersection of the PG&E and Upper Wildcat Canyon Trails.

5. Approval of the Corrected Classification and Compensation Plan (R-18-12)

Staff Contact: Alicia Gonzales, Human Resources Supervisor
Acting General Manager’s Recommendation: Adopt the attached Resolution to include the Facilities Maintenance Specialist position in the corrected Classification and Compensation Plan to reflect the Board of Directors’ approval for the new position as given on June 22, 2016.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

6. Addition of Design-Build Provisions to Board Policy 3.03 - Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing, and Addition of a Design-Build Conflicts of Interest Policy as Board Policy 6.09 (R-18-11)

Staff Contact: Ana Ruiz, Acting General Manager
Acting General Manager’s Recommendation:
1. Approve the proposed changes to Board Policy 3.03 - Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing to incorporate the Board’s ability to award Design-Build contracts pursuant to Senate Bill 793
2. Approve the addition of a Design-Build Contracts - Conflicts of Interest policy as Board Policy 6.09

 
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).