December 16, 2015 - 7:00pm

Special Meeting begins at 7:00pm; There will be a Special Meeting of the Midpieninsula Regional Open Space District Financing Authority at 8:00pm.

SPECIAL MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 

SPECIAL MEETING 
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 
FINANCING AUTHORITY

Administrative Office
330 Distel Circle
Los Altos, CA 94022

Wednesday, December 16, 2015
7:00 PM
                                            
A G E N D A 

7:00    MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 

    ROLL CALL

    ORAL COMMUNICATIONS     
The Board President will invite public comment on items not the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

    ADOPTION OF AGENDA

    CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

    1.    Approve Claims Report 

    2.    Preserve Entry Sign Replacement Project and Award of Purchasing Contract (R-15-173)

Staff Contact: Michael Newburn, Operations Manager
General Manager’s Recommendation: Authorize the General Manger to enter into contract with The Sign Shop for an amount not-to-exceed $100,000 to manufacture, store, and deliver twelve redwood sandblasted preserve entry signs to replace existing outdated signs.
    BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

    3.    Revisions to Board Policy 3.03 - Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing (R-15-172)

Staff Contact: Kate Drayson, Administrative Services Manager
General Manager’s Recommendation: Review and approve the proposed changes to Board Policy 3.03 - Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing.

    4.    Fiscal Year 2015-16 Midyear Controller’s Report (R-15-171)

Staff Contact: Michael Foster, Controller
Controller’s Recommendation: Review and accept the attached Fiscal Year 2015-16 Midyear Controller’s Report.

    INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A.    Committee Reports 
B.    Staff Reports
C.    Director Reports
    ADJOURNMENT

8:00    MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY

    ROLL CALL

    1.    Acceptance of the Controller’s Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority (R-15-170)

Staff Contact: Michael Foster, Controller
Controller’s Recommendation: Accept the Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority. 
    
    ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).