View from Russian Ridge Preserve to Mindego Hill by Karl Gohl

Board of Directors

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Special meeting at 5 p.m.; Regular meeting at 7 p.m.

Consistent with Government Code section 54953(e) and Midpeninsula Regional Open Space District Resolution 21-33, and in light of the declared state of emergency, the meeting will not be physically open to the public and all members will be teleconferencing into the meeting via a virtual platform. To maximize public safety while still maintaining transparency and public access, members of the public can listen to the meeting and participate using the following methods.

THIS MEETING WILL BE VIA TELECONFERENCE ONLY
1. The meeting can be viewed in real-time at: https://openspace.zoom.us/j/83054948546 or listen to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Meeting ID 830 5494 8546).
2. Members of the public may provide written or oral comments by submitting a public comment form at: https://www.openspace.org/public-comment

  • Comments on matters not on the agenda must be submitted prior to the time the board president calls for public comments.
  • Comments on agenda items must be submitted prior to the time public comment on the agenda item is closed.
  • All comments shall be subject to the same rules as would otherwise govern speaker comments at the board of directors meeting.
  • All written comments or requests to speak must be submitted via the public comment form. Requests to provide oral comments may be made by leaving a message at 650-772-3614 at least one hour prior to the start of the meeting. Comments via text or social media (Facebook, Twitter, etc.) will not be accepted.

Any comments received after the deadline, will be provided to the Board after the meeting.

Agenda
20220427_BOD_agenda_22-12.pdf
Agenda Packet
20220427_CoastalManagementPlan_R-22-53.pdf
20220413_BOD_minutes_DRAFT.pdf
20220427_Claims.pdf
20220427_ContinueTeleconferenceAB361_R-22-50.pdf
20220427_AlpineBioMonitor_R-22-51.pdf
20220427_LGC&CCTrailEngineering_R-22-52.pdf
20220427_ChavanFY22FY23_R-22-54.pdf
20200427_RedwoodCabinDEIR_R-22-55.pdf
20220427_AlpineRdTrailImprovement_R-22-49.pdf
Meeting Agenda

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – STUDY SESSION

ROLL CALL

1. Coastal Management Plan (R-22-53)

Staff Contact: Brian Malone, Assistant, General Manager
General Manager’s Recommendation: Review the Coastal Management Plan for Coastal Preserves

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve the April 9, 2022 Board meeting minutes

2. Claims Report

3. Teleconferenced Board Meetings Pursuant to the Brown Act and Assembly Bill 361 (R-22-50)

Staff Contact: Ana Ruiz, General Manager and Hilary Stevenson, General Counsel
General Manager’s Recommendation: Adopt a resolution affirming findings on the continued need for remote teleconferenced public meetings pursuant to AB 361.

4. Award of a Professional Services Contract for Biological Monitoring and Permit Compliance associated with the Alpine Road Regional Trail Improvement Project at Coal Creek Open Space Preserve (R-22-51)

Staff Contact: Scott Reeves, Senior Capital Project Manager, Engineering and Construction Department
General Manager’s Recommendation:

  1. Authorize the General Manager to enter into a contract with Condor Country Consulting, Inc. of Martinez, CA, California for a base amount of $72,677.
  2. Authorize a 15% contingency of $10,902 to be reserved for unanticipated issues, bringing the total contract to a not-to-exceed amount of $83,579.

5. Award of Contract with Timothy C. Best, CEG for trail engineering services and preparation of construction documents for trail projects in La Honda Creek and Coal Creek Open Space Preserves (R-22-52)

Staff Contact: Bryan Apple, Capital Projects Field Manager, Land & Facilities
General Manager’s Recommendation:

  1. Authorize the General Manager to enter into a multi-year professional services contract with Timothy C. Best CEG to complete the design, engineering, permitting, and construction oversight for two trail projects, for a base contract amount not-to-exceed $74,000.
  2. Authorize a 10% contingency of $7,400 to be reserved for unanticipated issues, bringing the total not-to-exceed contract amount to $81,400.

6. Approval to extend contract with Chavan & Associates to provide Financial Auditing Services for Fiscal Year (FY) 2021-22 through FY2022-23, for a Not-To-Exceed Total Amount of $53,015. (R-22-54)

Staff Contact: Andrew Taylor, Finance Manager
Controller’s Recommendation: Appoint Chavan & Associates as the District’s financial auditor for FY22 and FY23 and authorize the General Manager to enter into an agreement for a not-to-exceed amount of $53,015.

BOARD BUSINESS
Public comment on agenda items at the time each item is considered by the Board of Directors.

7. Public Hearing to Receive Public Comments on the Redwood Cabin Removal Draft Environmental Impact Report (R-22-55)

Staff Contact: Melissa Borgesi, Planner II, Planning Department and Jared Hart, AICP, Senior Planner, Planning Department
General Manager’s Recommendation: Receive public comments on the Redwood Cabin Removal Project Draft Environmental Impact Report. Pertinent comments will be collected and responded to as part of the Final Environmental Impact Report document and forwarded to all commenters and interested parties.

8. Award of Contract to Granite Rock Company to complete Alpine Road Regional Trail Improvement Project at Coal Creek Open Space Preserve (R-22-49)

Staff Contact: Ivana Yeung, Capital Project Manager II, Engineering and Construction Department
General Manager’s Recommendation:

  1. Authorize the General Manager to enter into a contract with Granite Rock Company of San Jose, California for a base amount of $1,586,623.
  2. Authorize a 15% contingency in the amount of $237,993 of to be reserved for unanticipated issues, bringing the total contract to a not-to-exceed amount of $1,824,616.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022.

Recording

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

Unless otherwise noted, all meetings take place at the District Administrative Office - 5050 El Camino Real, Los Altos, CA 94022

Meeting minutes are generally available two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops). See Midpen meeting minutes.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at clerk@openspace.org or 650-691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.