Meeting Agenda
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property: San Mateo County APNs: 066-170-070 & 066-170-080
Agency Negotiator: Aaron Peth, Real Property Planner
Negotiating Party: Ben Wright, Peninsula Open Space District
Under Negotiation: Terms and Conditions
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ROLL CALL
REPORT OUT OF CLOSED SESSION
ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.
ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY
Introduction of Staff
• Marianne Rogers, Resource Management Specialist I
• Mia Guarnieri, Resource Management Specialist II
• Garret Hammack, Maintenance & Construction Supervisor
INFORMATIONAL MEMORANDA
• Hawthorns Historic Complex Interim Stabilization and Debris Removal Project Update
• Update on Findings of Geotechnical Engineering and Approach for Alpine Pond Drainage Improvements
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve the March 4, 2026 and March 11, 2026 meeting minutes
2. Claims Report
3. Contract Amendment with Ascent Environmental for Additional Work to Complete Environmental Review under the California Environmental Quality Act (CEQA) for the Purisima Comprehensive Use and Management Plan (R-26-36)
Staff Contact: Brittany Wheatman, AICP, Planner II, Planning Department
General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment with Ascent Environmental for additional CEQA services for the Purisima Comprehensive Use and Management Plan in the amount of $38,320, bringing the total not-to-exceed contract amount to $300,831.
4. Amendment to Bolt Staffing On-Call Professional Services Agreement to add funds for Temporary Staffing Services (R-26-37)
Staff Contact: Rebecca Wolfe, Human Resources Supervisor, Human Resources Department
General Manager’s Recommendation: Authorize the General Manager to amend the oncall professional services agreement with Bolt Staffing for temporary staffing services to increase the contract amount by $57,000, for a total not to exceed contract amount of $109,000, and to extend the agreement through June 30, 2026.
5. Award of Contract for 2026-2030 Multi-Function Printer Lease and Service Agreement (R-26-38)
Staff Contact: Sarah Araya, Procurement Program Manager and Kimberly Whelan, Senior Procurement Technician, Administrative Services Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter a 48-month lease with Sharp Business Systems for nine (9) printer machines, at a rate of $1,851.41 per month, plus a onetime $125 origination fee, for a total amount of $88,993.
2. Authorize an allocation of $19,680.48 under the lease for projected printer usage, at a rate of $0.0077 per page for black and white copies and $0.045 for color copies, for new total amount of $108,673.
3. Authorize an allowance of $10,000 for additional printing if usage exceeds the estimate above, bringing the total not-to-exceed amount to $118,673.
BOARD BUSINESS
Public comment on agenda items is received at the time each item is considered by the Board of Directors.
6. Integrated Pest Management Program 10-Year Update (R-26-39)
Staff Contact: Miranda Melen, Resource Management Specialist III, Natural Resources Department
General Manager’s Recommendations: Review the proposed revisions to the Integrated Pest Management (IPM) Program as part of the 2025 Update and consider ratifying these revisions by:
1. Adopting a resolution approving an addendum to the IPM Program Final Environmental Impact Report that analyzes these revisions; and
2. Approving the 2025 IPM Program revisions.
7. Project Status Update and Amendment to Contract with Siegel & Strain for Architectural and Landscape Architecture/Site Design Services for Phase III (final Schematic Design to Construction Administration) of the Skyline Field Office Rebuild Project at Monte Bello Open Space Preserve (R-26-40)
Staff Contacts: Erica Strohmeier, Planner III, Tina Hugg, Senior Planner, Planning Department, and Paul Kvam, Senior Capital Project Manager, Engineering & Construction Department
General Manager’s Recommendations:
1. Receive an update on project refinements made since acceptance of the Draft Schematic Design in October 2025.
2. Authorize the General Manager to execute a contract amendment with Siegel & Strain to provide architectural and landscape architecture/site design services for Phase III of the Skyline Field Office Rebuild Project for a not-to-exceed base contract amount of $4,429,864.
3. Authorize the following allowances for a total allowance amount of $753,941, these are either elective tasks, or tasks that may be required based on permitting or other requirements:
a. $6,000 for Additional Rendering Services.
b. $620,520 for Design of Water System.
c. $25,000 for a Physical Site Model.
d. $75,000 for Specialty Consulting Allowance.
4. Authorize a 5% contingency in the amount of $221,493 to cover unforeseen circumstances for tasks completed under the base contract, for a total amendment amount of $5,405,298, and a total not-to-exceed contract amount of $6,037,454.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.
