Meeting Agenda
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ROLL CALL
1. Consideration of Grant Awards for the 2025 Cycle of the Grantmaking Program (R-26-70)
Staff Contact: Carol Schimke, Grants Program Manager, and Caitlin Amarillas, Senior Grants Technician, Administrative Services Department
General Manager’s Recommendation: As reviewed and affirmed by the Legislative, Funding, and Public Affairs Committee, approve the list of recommended grant awards for the 2025 Cycle of the Grantmaking Program, for a total of $313,983.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ROLL CALL
ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve the May 6, 2026 and May 13, 2026 meeting minutes
2. Claims Report
3. Award of Contract for Design and Engineering Services for Beatty Parking Area and Trail Connections Project at Sierra Azul Open Space Preserve (R-26-71)
Staff Contact: Ayden Sabharwal, Capital Projects Manager I, Engineering and Construction Department General Manager’s Recommendations:
1. Authorize the General Manager to award a contract to Callander Associates (CALA) of San Jose, California, to complete the design, engineering, permitting, and construction administration services for the Beatty Parking Area and Trail Connections Project for a not-to-exceed base contract amount of $195,196.
2. Authorize a 15% contingency in the amount of $29,280 to be reserved for unanticipated issues, bringing the total not-to-exceed contract amount of $224,476.
4. Proposed Extension of the Option Agreement and Lease and Management Agreements with Peninsula Open Space Trust for the Cloverdale Ranch Phase 3 Lands, in unincorporated San Mateo County (involves San Mateo County Assessor’s Parcel Numbers: 086-340-010, 020, 030, 040, 050, 070, 080, 090, 100, 110, 120, 130, 140, 150, 160, 170, 180, 190, 230, 240, 280, 300 and 320) (R-26-72)
Staff Contact: Aaron Peth, Real Property Planner, Real Property Department
General Manager’s Recommendation: Adopt a Resolution authorizing the General Manager to extend the Option to Purchase Agreement and Lease and Management Agreement with Peninsula Open Space Trust for the western portion of the Cloverdale Ranch property (Phase 3 Lands).
5. Contract Amendment with Sherwood Design Engineers for the Bear Creek Redwoods Parking Lot Culvert Replacement Project in Bear Creek Redwoods Open Space Preserve (R-26-73)
Staff Contact: Ivana Yeung, Capital Project Manager III, Engineering & Construction Department
General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment in the amount of $98,226 with Sherwood Design Engineers of Santa Cruz, California, to provide additional geotechnical, surveying, hydrologic and hydraulic study, design, and construction support services for the Bear Creek Redwoods Parking Lot Culvert Replacement Project, bringing the contract total to a new not-to-exceed amount of $207,885.
6. Contract Amendment with BKF Engineers for the Bear Creek Redwoods North Parking Area Project in Bear Creek Redwoods Open Space Preserve (R-26-74)
Staff Contact: Alex Harker, Capital Project Manager III, Construction & Engineering Department
General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment in the amount of $57,453 with BKF Engineers of Redwood City, California to provide additional design, engineering, permitting and construction administration services for the Bear Creek Redwoods North Parking Area Project, bringing the contract total to a new not-to-exceed total amount of $300,796.
7. Contract amendment with Haro, Kasunich & Associates, Inc., for the Bear Creek North Parking Area Project in Bear Creek Redwoods Opens Space Preserve (R-26-75)
Staff Contact: Alex Harker, Capital Project Manager III, Engineering and Construction Department
General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment in the amount of $91,815.00 with Haro, Kasunich & Associates Inc., to provide additional geotechnical construction administration, observation, and testing services for the Bear Creek North Parking Area Project, bringing the existing contract to a new, not-to-exceed total amount of $132,629.
8. Award of Contract to TJKM Transportation Consultants for Traffic Engineering and Planning Services to Support the Long Ridge Parking Enhancement Feasibility Study at Long Ridge Open Space Preserve (R-26-76)
Staff Contact: Brittany Wheatman, AICP, Planner II, Planning Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a contract with TJKM Transportation Consultants (TJKM) for a not-to-exceed base contract amount of $48,375.
2. Authorize a 31% contingency in the amount of $15,000 to be reserved for unanticipated tasks related to the base scope of work, bringing the total not-toexceed contract amount to $63,375.
3. Authorize a separate contract allowance in the amount of $10,480 to conduct line-of-sight analyses beyond those included in the base scope, if necessary, to explore additional parking location options, bringing the not-to-exceed contract amount to $73,855.
BOARD BUSINESS
Public comment on agenda items is received at the time each item is considered by the Board.
9. Bear Creek Stables Update (R-26-77)
Staff Contact: Brian Malone, Assistant General Manager, General Manager’s Office
General Manager’s Recommendation: Provide a status update on compliance actions for transferring the operation of Bear Creek Stables from the Midpeninsula Regional Open Space District to the Friends of Bear Creek Stables for the purpose of providing public equestrian and nature programming, and horse boarding services. No Board action required.
10. Path of Travel Delineation Design Alternatives for Rancho San Antonio Service Road and Americans with Disabilities Act (ADA) Path Improvement Project (R-26-78)
Staff Contact: Ivana Yeung, Capital Project Manager III, Engineering & Construction Department
General Manager’s Recommendation: Select the preferred travel delineation design alternative for the Rancho San Antonio Service Road and ADA Path Improvement Project.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting will be available for public inspection at the District’s Administrative Office at 5050 El Camino Real, Los Altos, California 94022.
