June 28, 2017 - 5:00pm

Special Meeting starts at 5:00pm; Regular Meeting starts at 7:00pm

La Honda Elementary School
450 Sears Ranch Road
La Honda, CA 94020

A G E N D A

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1.  CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property:  Santa Clara County Assessor’s Parcel Number 562-08-003
Agency Negotiator: Michael Williams, Real Property Manager
Negotiating Party: Val Lopez, Amah Mutsun Land Trust
Under Negotiation: Conservation Easement

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property:  San Mateo County Assessor’s Parcel Numbers 056-410-010, 020 & 120, 056-420-020, 056-430-020 & 030, 056-440-020 & 030
Agency Negotiator: Michael Williams, Real Property Manager
Negotiating Party: Zion Half Moon Land Limited
Under Negotiation: Purchase Terms and Conditions

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve May 24, 2017, June 6, 2017, and June 14, 2017 Minutes

2. Claims Report

3. Agreement with Oregon State University to Test Revegetation Sites for Soil Diseases (R-17-85)

Staff Contact: Cindy Roessler, Senior Resource Management Specialist
General Manager’s Recommendation:
1. Authorize the General Manager to approve an agreement with Oregon State University for an amount not-to-exceed $90,000 to test revegetation sites in District preserves for soil diseases and develop any recommended remedial actions.
2. Determine that the recommended action is categorically exempt from the California Environmental Quality Act.

4. Agreement to Manage Slender False Brome on Private Properties near District Preserves (R-17-78)

Staff Contact: Coty Sifuentes-Winter, IPM Coordinator
General Manager’s Recommendation: Authorize the General Manager to:
1. Approve a cooperative agreement with the San Mateo County Resource Conservation District for a total of $100,000 in Fiscal Year 2017-18 to treat slender false brome on private properties near District preserves.
2. Exercise the option to extend the agreement for a second and third year if the program is successful for a total not-to-exceed amount of $300,000 over the three-year term.

5. Authorization to Purchase Capital Equipment for Fiscal Year 2017-18 (R-17-83)

Staff Contact: Deborah Bazar, Management Analyst II, Land & Facilities Services
General Manager’s Recommendation:
1. Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated contract dealers for five (5) patrol vehicles and nine (9) maintenance vehicles, for a total cost not-to-exceed $740,000.
2. Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated contract dealers for one (1) aerial lift truck, one (1) tracked chipper, and one (1) mini-excavator, for a total cost not-to-exceed $330,000.

6. Contract amendment with H.T. Harvey & Associates for Bat Relocation and Habitat Replacement at the former Alma College site at Bear Creek Redwoods Open Space Preserve (R-17-77)

Staff Contact: Bryan Apple, Planner II
General Manager’s Recommendation: Amend a contract with H.T. Harvey & Associates for the Alma College Bat Relocation and Habitat Replacement Project in an amount of $71,432, and allocate a separate contingency of $9,473, for a total not-to-exceed contract amount of $104,207.

7. Agreement with City of Mountain View to Provide District Radio Dispatch Services (R-17-84)

Staff Contact: Deborah Bazar, Management Analyst II, Land & Facilities Services
General Manager’s Recommendation: Authorize the General Manager to execute a one-year agreement with the City of Mountain View to provide the District 24-hour radio dispatch service, with the option to extend the agreement for one additional year, in an amount not-to-exceed $197,800 in Fiscal Year 2017–18 and an amount not-to-exceed $217,810 for Fiscal Year 2018–19.

8. Structure Demolition at 1150 Sears Ranch Road in La Honda Creek Open Space Preserve (R-17-74)

Staff Contact: Elaina Cuzick, Senior Property Management Specialist, Land and Facilities Services Department
General Manager’s Recommendation: Approve the demolition of an unoccupied residence structure that lacks a foundation and has other structural issues and an associated shed located at 1150 Sears Ranch Road in La Honda Creek Open Space Preserve.

9. Award of Contract to GradeTech Inc., for construction of the Sears Ranch Road Parking Area and Driveway Improvements, and site cleanup work at La Honda Creek Open Space Preserve for a Base Amount Not-to-Exceed $678,888 and a Separate 15% Contingency of $101,833. (R-17-60)

Staff Contact: Matt Brunnings, Capital Project Manager, Engineering and Construction Department
General Manager’s Recommendation:
1. Authorize the General Manager to enter into contract with GradeTech Inc., of San Ramon, California for a not-to-exceed base contract amount of $678,888.
2. Authorize a 15% construction contract contingency of $101,833 to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $780,721.

10. Contract authorization with Santa Clara County FireSafe Council for removal of eucalyptus trees in Los Trancos Open Space Preserve (R-17-73)

Staff Contact: Craig Beckman, Area Manager, Land and Facilities
General Manager’s Recommendation: Authorize the General Manager to enter into a contract with Santa Clara County FireSafe Council for the removal of eucalyptus trees in Los Trancos Open Space Preserve for fire safety, in an amount not to exceed $276,000, for a period from the date of execution through November 30, 2020 with options to extend the length of the contract for an additional two years.

11. Contract Amendment with MKThink for Basic Programming for the Administrative Office Project (R-17-54)

Staff Contact: Tina Hugg, Senior Planner, Planning Department
General Manager’s Recommendation: Authorize the General Manager to execute a contract amendment with MKThink to complete basic programming services for the Administrative Office Project in an amount of $48,000, for a total not-to-exceed contract amount of $117,000.

12. Award of Contract with PGA Design, Inc., to provide design and engineering services for the Alma College Cultural Landscape Rehabilitation Project at Bear Creek Redwoods Open Space Preserve (R-17-86)

Staff Contact: Lisa Bankosh, Planner III
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with PGA Design, Inc., to provide design and engineering services, complete construction plans, and provide permitting support for the Alma College Cultural Landscape Rehabilitation Project at Bear Creek Redwoods Open Space Preserve for a not-to-exceed amount of $472,008. 
2. Authorize a separate contract allowance of $47,200 specifically for additional permitting, design, and public meeting preparation and attendance related to the Santa Clara County Historical Heritage Commission permitting process that are beyond the current scope of work to avoid potential implementation delays.
3. Authorize a 15% contingency of $70,800 to cover potential unforeseen design requirements.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

13. Memorandum of Understanding with Santa Clara Valley Water District for riparian invasive species removal in Bear Creek Redwoods Open Space Preserve (R-17-79)

Staff Contact: Melanie Askay, Grants Specialist, Administrative Services
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a Memorandum of Understanding (MOU) with Santa Clara Valley Water District to receive $200,000 per year for up to five years, to implement invasive species removal in Bear Creek Redwoods Open Space Preserve; authorize the General Manager to approve subsequent Task Orders resulting from the MOU.
2. Adopt a resolution approving the proposed Budget Amendment, adding $200,000 to the Bear Creek Redwoods Invasive Weed Treatment budget (MAA21-007).
3. Authorize the General Manager to amend a contract with Ecological Concerns of Santa Cruz, CA, adding $200,000, for a total not-to-exceed amount of $573,483, to perform work associated with the MOU. The contract amendment would be funded through funds secured under the MOU.

14. Construction of Agricultural Workforce Housing in the Former Driscoll Ranch Area of La Honda Creek Open Space Preserve (R-17-75)

Staff Contact: Elaina Cuzick, Senior Property Management Specialist, Land and Facilities Services Department
General Manager’s Recommendation:
1.  Approve construction of agricultural workforce housing at either 900 Sears Ranch Road or 1150 Sears Ranch Road in La Honda Creek Open Space Preserve to serve the conservation grazing program.
2.  Adopt a resolution (see Attachment 1) authorizing the General Manger to enter into a partnership agreement with San Mateo County for a forgivable fifteen-year, no-interest Farmworker Housing Pilot Program Phase III loan for $150,000 and permanently designate the residence as agricultural workforce housing.
3.  Authorize the General Manager to amend the lease with AGCO Hay LLC, the onsite conservation-grazing tenant, to formalize the requirements of the Farmworker Housing Pilot Program Phase III between the District and the grazing tenant.

15. Amendment to the La Honda Creek Open Space Preserve Master Plan to include One Proposed New Trail Loop and New Trail Names for the Preserve (R-17-76)

Staff Contact: Lisa Bankosh, Planner III
General Manager’s Recommendation:
1. Approve an amendment to the La Honda Creek Open Space Preserve Master Plan to add a one-mile trail loop;
2. Approve the following trail names: “Harrington Creek Trail” for the main ranch road in lower La Honda Creek Open Space Preserve; “Folger Ranch Loop Trail” for a new loop trail off the main ranch road; “Coho Vista Trail” for the existing trail to the vista point in upper La Honda Creek; and “Cielo Trail” for an existing trail leading to the Redwood Cabin area.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).