June 23, 2021 - 5:00pm

Special Meeting: 5 p.m., Regular Meeting 7 p.m.

Consistent with Governor Gavin Newsom's Executive Order N-29-20, the Governor has allowed local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body or state body to avoid public gatherings, and has suspended all contrary provisions of the Brown Act.

THIS MEETING WILL BE VIA TELECONFERENCE ONLY

1. The meeting can be viewed in real-time at: https://openspace.zoom.us/j/81315543246 or listen to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Webinar ID 813 1554 3246).

2. Members of the public may provide written or oral comments by submitting a public comment form at: https://www.openspace.org/public-comment

Comments on matters not on the agenda must be submitted prior to the time the board president calls for public comments.

  • Comments on agenda items must be submitted prior to the time public comment on the agenda item is closed.
  • All comments shall be subject to the same rules as would otherwise govern speaker comments at the board of directors meeting.
  • All written comments or requests to speak must be submitted via the public comment form. Comments via text or social media (Facebook, Twitter, etc.) will not be accepted.

Any comments received after the deadline, will be provided to the Board after the meeting.

 

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)

Agency designated representatives: Ana Ruiz, General Manager, Brian Malone, Assistant General Manager, Jack Hughes, Liebert Cassidy Whitmore

Employee organization: Field Employees Association

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)

Property: California Riding & Hiking Trail Portions of San Mateo County APNs: 072-270-010, 072-270-070, 072-270-080, 072-271-150, 078-190-170, 180, 078-200-090, 078-120-030, 040, 082-050-010 & 082-110-040

Agency Negotiator: Michael Williams, Real Property Manager

Negotiating Party: Alexander Stahl, Statewide Trail Manager, State of California Parks & Recreation

Under Negotiation: Terms and conditions of easement transfer

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve the June 9, 2021 Board meeting minutes

2. Claims Report
3. Authorization to enter into an Agreement with Panthera to conduct a Five-Year Wildlife and Livestock Protection Study and create a Wildlife/Livestock Conflict Management Plan (R-21-85)

Staff Contact: Matt Sharp Chaney, Resource Management Specialist II

General Manager’s Recommendation: Authorize the General Manager to enter into an Agreement with Panthera for a not-to-exceed contract price of $335,000 to conduct five years of research on the effectiveness of non-lethal wildlife and livestock protection methods and their effect on wildlife behavior (e.g. deterring predation), wildlife health, grazing productivity, and livestock health and to utilize the results to develop an informed Wildlife and Livestock Conflict Management Plan.

4. Award of Contract with Parisi Transportation Consulting/Mead & Hunt to provide Transportation Planning Services for the Purisima Multimodal Access Study Project (R-21-77)

Staff Contact: Tyler Smith, Planner II, Planning Department

General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with Parisi Transportation Consulting/Mead & Hunt of Mill Valley, CA to complete the Purisima Multimodal Access Study Project for a base amount of $112,998.
2. Authorize a 10% contingency of $11,300 to cover unforeseen tasks beyond the current scope for a total not-to-exceed contract amount of $124,298.

5. Grant Funding Agreement with the State Coastal Conservancy for Forest Health and Wildfire Resilience Program funding (R-21-84)

Staff Contact: Deborah Hirst, Grants Program Manager, Administrative Services

General Manager’s Recommendation: Adopt a Resolution authorizing the General Manager to enter into a grant funding agreement with the State Coastal Conservancy for $400,000 in Forest Health and Wildfire Resilience Program funding.

6. Annual Review of Finance Policies for Fiscal Year 2021 (R-21-87)

Staff Contact: Andrew Taylor, Finance Manager and Disclosure Coordinator

General Manager’s Recommendation: Affirm Board Policies 3.08 - Statement of Investment, and 3.09 - Debt Management Policy.

7. Authorization to Contribute a $1.0 Million Payment from Fiscal Year 2020-2021 Budget Savings to the Section 115 Trust Administered by Public Agency Retirement Services (PARS) (R-21-89)

Staff Contact: Andrew Taylor, Finance Manager and Disclosure Coordinator

General Manager’s Recommendation: Authorize the General Manager to deposit $1.0 Million into the Midpeninsula Regional Open Space District’s PARS account established under a Section 115 Trust to pre-fund pension obligations.

8. Establish the Fiscal Year 2022 Tax Levy for the Midpeninsula Regional Open Space District General Obligation Bonds - Series 2015A, Series 2015B, and Series 2018 (R-21-90)

Staff Contact: Andrew Taylor, Finance Manager

General Manager’s Recommendation: Adopt Resolutions of the Board of Directors of the Midpeninsula Regional Open Space District for each of San Mateo, Santa Clara, and Santa Cruz Counties to establish an ad valorem property tax levy of $1.50 per $100,000 (or $0.0015 per $100) in assessed value for the General Obligation Bonds – Series 2015A, Series 2015B, and Series 2018 (Measure AA).

9. Award of Contract for the Agricultural Workforce Housing Project in La Honda Creek Open Space Preserve (R-21-88)

Staff Contact: Leigh Guggemos, Capital Project Manager III, Engineering and Construction Department
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with SAE Consulting Engineering of San Jose, California, for a base contract amount of $195,500.
2. Authorize a 10% contingency of $19,550 to be reserved for unanticipated issues, bringing the total contract to a not-to-exceed amount of $215,050.

BOARD BUSINESS

Public comment on agenda items at the time each item is considered by the Board of Directors. Written public comments will be provided to the Board prior to the meeting and posted on the District’s website at www.openspace.org. The names of all commenters will be read into the record.

10. Santa Clara County Ridgeline Easement on Lehigh Quarry Property near Rancho San Antonio Open Space Preserve (R-21-93)

Staff Contact: Aaron Hébert, Senior Resource Management Specialist

General Manager’s Recommendation: Direct the General Manager and General Counsel to enter into discussions with Santa Clara County staff regarding a grant of enforcement rights of the Ridgeline Easement held by the County on Lehigh Quarry lands and to return to the Midpeninsula Regional Open Space District Board of Directors at a future date with a finalized proposal.

11. Redwood Cabin Removal Project: CEQA Scoping Meeting (R-21-92)

Staff Contact: Alex Casbara, Planner III, Planning Department

General Manager’s Recommendation: Provide feedback and receive public comment on the scope and content of the Environmental Impact Report to be prepared per the California Environmental Quality Act.

12. Public-facing Furniture Options for the Administrative Office Project (R-21-91)

Staff Contact: Marion Shaw, Management Analyst II

General Manager’s Recommendation: Receive a presentation and provide additional direction on public-facing furniture options for the future Administrative Office located at 5050 El Camino Real in Los Altos.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022.

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).