Additional Information
Consistent with Government Code section 54953(e) and Midpeninsula Regional Open Space District Resolution 21-33, and in light of the declared state of emergency, the meeting will be conducted in a hybrid manner. Individuals can attend in-person or via Zoom. Some board members may be teleconferencing into the meeting via a virtual platform. Members of the public can listen to the meeting and participate using the following methods.
1. In-person at the Midpen Administrative Office – 5050 El Camino Real, Los Altos, CA 94022.
2. Viewing the meeting in real-time at: https://openspace.zoom.us/j/84089825034 or listening to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Meeting ID 840 8982 5034).
Members of the public may submit written comments to be provided to the board or register to make oral comments as follows:
• Requests to provide oral comment must be submitted prior to the time public comment on the agenda item is closed.
• Requests to provide oral comments may be made by:
o Submitting a request through the public comment form at: https://www.openspace.org/public-comment for those attending via Zoom.
o Submitting a request via the paper-based public comment form at the meeting for those attending in-person.
• Written comments may be submitted via the public comment form at: https://www.openspace.org/public-comment.
• Comments via text or social media (Facebook, Twitter, etc.) will not be accepted.
• All comments shall be subject to the same rules as would otherwise govern speaker comments at the board of directors meeting.
• Any comments received after the deadline, will be provided to the Committee after the meeting.
Meeting Agenda
The Measure AA Bond Oversight Committee has the following three responsibilities for each of the years the Measure AA general obligation tax is collected or revenues expended:
1. Review Plan expenditures on an annual basis to verify conformity with the Expenditure Plan.
2. Review the District’s Annual Audit and Annual Accountability report and present the Committee’s findings to the Board at a public meeting.
3. Review any proposed amendments to the Expenditure Plan.
5:30 REGULAR MEETING OF THE MEASURE AA BOND OVERSIGHT COMMITTEE
ROLL CALL
ORAL COMMUNICATIONS
Public comment on items not on the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Bond Oversight Committee on items not on the agenda. Individuals are limited to one comment during this section.
1. Selection of 2023 Bond Oversight Committee Chair and Vice-Chair
2. Approve March 1, 2022 Measure AA Bond Oversight Committee Minutes
3. Review the Measure AA Annual Accountability Report for Fiscal Year Ending June 30, 2022
General Manager’s Recommendation: Review the Measure AA Annual Accountability Report for Fiscal Year Ending June 30, 2022 and receive Committee feedback.
4. Affirm the Agreed-Upon Procedures for the Review of Measure AA Expenditures and Select Sample Transactions
Staff Contact: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
General Manager’s Recommendation:
1. Affirm the procedures and sampling size as previously approved and implemented by the Bond Oversight Committee for the review of the Annual Accountability Report of 6/30/2022, known as the Agreed-Upon Procedures.
2. Review the Measure AA expenditure reports and select sample expenditures from these reports based on the Agreed-Upon Procedures.
3. Affirm staff’s proposal to invite the District’s auditor to the February 28, 2023 meeting when the Bond Oversight Committee reviews and discusses the invoices.
5. Presentation of Board Policy – Closing Measure AA Portfolios and Amending the Expenditure Plan Policy
Staff Contact: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
General Manager’s Recommendation: Presentation of Board Policy. No Action Required.
6. Review of Timeline and Future Meetings
February 28, 2023 Review of Invoices
March 17, 2023 Finalize Report to the Board
April 2023 Presentation of Findings presented to the Board
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Committee members less than 72 hours prior to the meeting, will be available for public inspection on the District’s website at http://www.openspace.org.
