Meeting Agenda
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ROLL CALL
ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve the July 9, 2025 meeting minutes
2. Claims Report
3. Award of Contract for South Area Demolitions Project at Sierra Azul Open Space Preserve (R-25-99)
Staff Contact: Ayden Sabharwal, Capital Projects Manager I, Engineering and Constriction Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a contract with Randazzo Enterprises Inc., of Castroville, California for a not-to-exceed base contract amount of $713,917 to complete the South Area Demolitions Project.
2. Authorize a 10% contingency in the amount of $71,392 to be reserved for unanticipated issues, bringing the total not-to-exceed contract amount of $785,309.
4. Award of Contract for Schematic Design Services for the Hawthorns Area Plan (R25-100)
Staff Contact: Ashley Mac, PLA, ASLA, Planner III, and Tina Hugg, PLA, ASLA, Senior Planner, Planning Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a contract with CSW|ST2 to provide schematic design services to develop staging area options for the Hawthorns Area Plan for a base amount of $169,640.
2. Authorize a 15% contingency of $25,446 to cover unforeseen tasks beyond the current scope.
3. Authorize a separate 15% contract allowance of $25,446, specifically for additional work supporting engagement and coordination with the Town of Portola Valley beyond the current scope of work, to avoid implementation delays, for a combined not-to-exceed contract amount of $220,532.
5. Contract Amendment for Construction Special Inspection Services with BKF Engineers for the Prospect Road Culvert Replacement Project in Fremont Older Open Space Preserve (R-25-101)
Staff Contact: Alex Harker, Capital Project Manager III, Engineering & Construction Department
General Manager’s Recommendation: Authorize a contract amendment in the amount of $43,775 with BKF Engineers of Redwood City, California to provide special construction inspection services for the Prospect Road Culvert Replacement Project (Project), bringing the existing contract to a new not-to-exceed total amount of $138,034.
6. Amendment to License Agreement with Crown Castle for Use of the Redwood Radio Tower (R-25-103)
Staff Contact: Deborah Bazar, Management Analyst II, Visitor Services Department
General Manager’s Recommendation: Authorize the General Manager to amend the communications lease exchange with Crown Castle to increase the monthly rent by $100 starting August 1, 2025, to add an additional antenna to the Redwood Radio Tower site located at 21450 Madrone Drive in Los Gatos with a total amended 10-year and 30-year cost not-to-exceed $195,486 and $821,339, respectively.
7. Memorandum of Understanding with Public Risk Innovation, Solutions, and Management (PRISM) for the Midpeninsula Regional Open Space District Employee Vision Insurance Program (R-25-104)
Staff Contact: Rebecca Wolfe, Human Resources Supervisor, Human Resources Department
General Manager’s Recommendations:
1. Authorize the General Manager to execute a Memorandum of Understanding (MOU) with Public Risk Innovation, Solutions, and Management (PRISM) for the Midpeninsula Regional Open Space District Employee Vision Insurance Program.
2. Adopt a resolution authorizing the General Manager to take future administrative actions necessary to continue participation in PRISM’s dental and vision insurance programs.
8. Award of Contract with Geocon Consultants, Inc., to provide geotechnical consulting services for the Graf House Legalization Project (R-25-105)
Staff Contact: Jasmine Leong, Real Property Agent II, Real Property Department Leigh Guggemos, Capital Project Manager III, Engineering & Construction Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a contract with Geocon Consultants, Inc., to provide geotechnical consulting services in support of the Graf House Legalization Project for a base amount not to exceed $51,910.
2. Authorize a 10% contingency of $5,191 to cover unforeseen conditions for a total contract amount not to exceed $57,101.
BOARD BUSINESS
Public comment on agenda items is received at the time each item is considered by the Board of Directors.
9. First Reading of the Board Compensation Ordinance (R-25-106)
Staff Contact: Hilary Stevenson, General Counsel, Legal Department
General Manager’s Recommendations:
1. Waive reading and introduce an ordinance increasing Board compensation from $121.28 to $127.34 per meeting day, pursuant to Public Resources Code section 5536.
2. Hold a public hearing on the proposed ordinance.
3. Direct the General Manager and General Counsel to prepare the ordinance for second reading/adoption at the August 13, 2025 Board meeting.
10. Award of Contract for Construction Services to Install Wildlife-friendly Livestock Fencing and Self-closing Pedestrian Gates within the Central Area of La Honda Creek Open Space Preserve as part of the Phase II Trails Project to Prepare for the Fall 2025 Public Opening of New Trails (R-25-102)
Staff Contact: Bryan Apple, Capital Projects Field Manager, Land Stewardship and Trails Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a contract with Hammer Fence and Construction, Inc., to complete gate and fencing installation in preparation for public trail use, for a base amount not-to-exceed $54,971.
2. Authorize a 15% contingency in the amount of $8,245 to be reserved for unanticipated issues for a total contract amount not-to-exceed $63,216.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.